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Landlord Chronicle (LC)TM
Description: This is a computer program for use in managing the data and transactions arising in the context of renting out dwellings and business places to tenants. It is intended for use by individual landlords, more so those with many tenants. You can think of Chronicle as the landlordís workhorse. It is a database system that revolves around 3 concepts:

(a) Data capture and transaction processing;
(b) Statistical data analysis and reporting;
(c) Preparation of accounting reports.

Latest Version: 1.8 (released in April 2014)

Price (KES): 25,000 only, inclusive of 6 hours user training.

Features Summary:
  • Renting/leasing out dwellings/business places;
  • Receiving payments;
  • Repairs and renovations;
  • Posting of other recurrent expenses;
  • Billing, surcharging and penalties;
  • Refunds;
  • Data analysis and reporting;
  • House-keeping tasks.
Key Reports: More than 50 different reports can be generated using the system; some notable ones include:
  • Current tenants list
  • Vacant rentable units
  • Vacant rentable unit pin-up poster
  • Payment receipts and other vouchers
  • Tenant statement of account
  • Payment demand note
  • Debtors list
  • Deposits held report
  • Tenant retention report
  • Expenses analysis
  • Rental income & expenditure report
Benefits of Using LC:   Data collection and quantification
What you cannot quantify, you cannot control. Chronicle enables you to collect together, store, and quantify your real estate investments, revenues, expenses, etc. These totals provide you with a better opportunity to control your business affairs.

  Electronic billing
If you have a policy of billing tenants for services like garbage collection or water supply, you can route these charges through the system to the individual tenant accounts.

  The Bottom Line
End of year business results are available to you at the click of a button. In fact, these results are available to you throughout the year, covering any period of time. Knowing your overall business performance is not just comforting. It also enables you to make future plans based on solid information.

  Tax returns
Filling of tax returns becomes very easy. Details about your gross and net rent are available at the click of a mouse button.

  Easier tracking of tenants
No matter how many tenants you have, tracking of service requests and rent payments becomes very easy. You even get detailed summaries of your tenantsí rent payment habits.

You need not retain a manual receipt book anymore. As long as you have a computer printer at your disposal, you can issue computer-generated receipts and other vouchers. Whatís more, a receipt for a given payment can be reprinted even years after receiving the money.

  Containment of book-keeping costs
For landlords with many tenants, a lot of transaction data is generated. The analysis of such data would require procurement of book-keeping services from time to time. This expense can be avoided by investing in Landlord ChronicleTM.

Publicizing vacant rentable units becomes easier. The system enables you to print out publicity leaflets and A4-size pin-up posters at any time.